Site Admin · Free editable form

Site diary

Keep a chronological narrative of important site events, conversations, instructions, and blockers.

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When to use

Use alongside the daily report when detail or context is needed.

Completed by

Construction manager

Review / sign-off

Construction manager

Private by design

A saved draft stays in this browser’s local storage. BuildPath NZ does not receive the entries. Clear shared devices after use and place exported records in the project’s controlled document system.

1. Project nameUse the project name shown in the project document register.2. Project addressEnter the full site address and lot/legal reference if needed.3. Consent / reference numberUse the building consent, resource consent, contract, or internal project reference that applies.4. Form referenceGive this record a unique number that can be found again.5. DateRecord the date the check, event, decision, or report relates to.6. Prepared byEnter the name, role, and organisation of the person preparing the record.7. DateEnter the exact project-specific information. If the value is technical, contractual, or compliance-related, copy it from the consented drawings, specification, contract, council record, subcontractor document, or manufacturer instruction.8. People spoken toEnter the exact project-specific information. If the value is technical, contractual, or compliance-related, copy it from the consented drawings, specification, contract, council record, subcontractor document, or manufacturer instruction.9. Instruction/decisionEnter the exact project-specific information. If the value is technical, contractual, or compliance-related, copy it from the consented drawings, specification, contract, council record, subcontractor document, or manufacturer instruction.10. Document referenceEnter the exact project-specific information. If the value is technical, contractual, or compliance-related, copy it from the consented drawings, specification, contract, council record, subcontractor document, or manufacturer instruction.11. ImpactEnter the exact project-specific information. If the value is technical, contractual, or compliance-related, copy it from the consented drawings, specification, contract, council record, subcontractor document, or manufacturer instruction.12. Follow-up actionEnter the exact project-specific information. If the value is technical, contractual, or compliance-related, copy it from the consented drawings, specification, contract, council record, subcontractor document, or manufacturer instruction.

Prepared by / signature

Reviewed by / signature

Date

BuildPath NZ is an educational guide and project-management resource only. It does not replace advice from Auckland Council, a planner, architect, engineer, surveyor, quantity surveyor, lawyer, accountant, lender, insurer, insurance broker, WorkSafe, Watercare, utility provider, building consent authority or other qualified professional.

Evidence to attach

Emails
Photos
Meeting notes
RFIs

Common mistakes

Writing vague notes such as 'all good' without location, drawing reference, trade, or evidence.
Leaving signature, date, revision, or responsible-person fields blank.
Filing the form in only one person's phone instead of the project record.
Using the form to approve a technical change without an RFI, designer/engineer instruction, minor variation, amendment, or contract approval where required.

Storage and document control

Store in the project document system under the matching folder: safety, quality, contract, council/CCC, handover, or site administration. Keep photos with the same date and location reference.

Source / Where to check

Check the current consented drawings and specifications, project contract, Auckland Council records and inspection requirements, MBIE Building Performance guidance, WorkSafe NZ guidance, relevant NZ Standard, consultant instructions, producer statements, product technical information, warranties, and manufacturer installation instructions.

Insufficient data to verify — confirm against the current consented drawings, specifications, Auckland Council requirements, Auckland Unitary Plan, NZ Building Code, relevant NZ Standard, consultant advice, manufacturer instructions, insurance broker, insurer, lender, lawyer, accountant or project contract.