Who considers it
Shared project control; confirm responsibility with the client, contract administrator, lawyer, lender, broker and insurer.
Shared project controlVerification and records
Insurance exclusions register
Use this insurance exclusions register to check, record and follow up project insurance evidence without treating the record itself as proof of cover.
When to arrange or check it
Set up before requesting tenders, appointing consultants or allowing contractors onto site; update before expiry and whenever scope or parties change.
Who arranges it
The party allocated responsibility by the signed contract or engagement, coordinated with the client/developer, broker, insurer, lender and lawyer. Never assume another party has arranged it.
What risk it may cover
- This is a project control rather than a policy. It helps record evidence, expiry dates, limits, exclusions and follow-up actions.
- Cover applies only within the insured period, territorial limits, declared activities, sums insured, sub-limits, conditions and endorsements.
- Ask the broker to explain how the cover responds to the exact project role, design responsibility, construction method, existing property and neighbouring-property exposure.
What it usually does not cover
- Anything outside the insuring clause, declared scope, insured parties, policy period or territorial limits.
- Known circumstances, non-disclosure, excluded work, defective design/workmanship consequences, delay, gradual damage or contractual liability except where the wording says otherwise.
- Fines, penalties, deliberate acts, unapproved changes, uninsured limits/excesses or other exclusions shown in the schedule and full wording.
- Health and safety, consent, contract, professional or statutory duties — insurance does not replace those duties.
Prepare the underwriting information
Project documents the insurer may request
- Project brief, address/legal description, purchase and construction contracts, consultant engagements and lender requirements
- Resource/building consent status, approved drawings, specifications, reports, programme and current construction value
- Contractor/consultant details, experience, scopes, insurance evidence, health and safety arrangements and claims history
- Existing structure information, demolition, excavation, retaining, neighbouring/public interface, natural hazards, security and fire controls
Proposal information
- Correct legal insured names, trading names, NZBN/company details and role on the project
- Project value, values at risk, start/completion/defects dates, construction method, occupancy and site hazards
- Main contractor, project manager, designers, subcontractors, interested parties, lender/mortgagee and contract form
- Prior losses, known circumstances, previous declinatures/cancellations and every material fact requested by the insurer
Where to find it
- Companies Office and NZBN records; signed contracts and consultant engagement letters
- Record of Title, sale and purchase agreement, lender approval and valuation
- Current consented drawings, specifications, civil/structural/geotechnical reports and project programme
- QS estimate, signed quotes, contract sum, principal-supplied materials schedule and variation register
- Existing policies, prior claims records, contractor/consultant certificates and insurer proposal form
Step-by-step
Request a quote
- 01Identify the role to be insured and who the contract says must arrange the policy.
- 02Ask the lawyer, lender and contract administrator for written insurance requirements.
- 03Prepare a project risk summary and current document pack.
- 04Ask a licensed/authorised insurance adviser or insurer for terms suited to the exact project and role.
- 05Provide consistent information to each market and answer follow-up underwriting questions completely.
- 06Compare the schedule, wording, endorsements, exclusions, limits, excesses, security ratings and claims process — not only price.
Step-by-step
Complete the proposal or application
- 01Use the exact legal entity and project role; do not substitute a trading name for the insured legal name.
- 02Copy project values and dates from controlled cost/programme records and identify estimates or contingencies.
- 03Disclose site, design, existing-property, excavation, flood, security, public-interface and contractor risks requested by the form.
- 04Attach current drawings, specifications, contracts, reports and experience/claims information requested.
- 05Ask the broker/insurer about any unclear question before answering and keep the written answer.
- 06Have an authorised person review the proposal and declaration before submission; save the final submitted version.
Check before accepting
- Every insured legal name, project address, interested party and role is correct.
- The sum insured, limits, sub-limits, excesses, period, defects/maintenance period and territorial scope match the project need.
- Existing structures, demolition, temporary works, off-site storage, transit, design responsibility and neighbouring-property risks are dealt with where relevant.
- Exclusions, endorsements, warranties/conditions, notification obligations and change-in-risk requirements are understood.
- The policy start is confirmed in writing before the relevant risk or work starts.
Proof to request
- Written quote/terms and accepted proposal
- Policy schedule and full wording
- Endorsements and exclusions
- Certificate of currency/evidence of insurance
- Receipt or written confirmation that cover is bound
Who needs a copy
- Client/developer and project manager
- Contract administrator and main contractor where relevant
- Lender/mortgagee where required
- Lawyer and broker/insurer
- Document controller and person tracking expiry
Where to store it
Store the submitted proposal, quote, advice/correspondence, bound-cover confirmation, schedule, wording, endorsements, certificates, invoices and claims/notification records in a restricted controlled insurance folder. Record expiry and review dates in the software register.
Renewal and expiry reminders
- Review before policy expiry and before the construction or defects period ends.
- Notify the broker/insurer of material scope, value, programme, contractor, occupancy, method or risk changes before relying on cover.
- Recheck certificates for contractors and consultants at appointment, site start, payment milestones and expiry.
Common mistakes
- Assuming the builder, principal, lender or project manager arranged cover without written confirmation.
- Treating a certificate of currency as a substitute for reading the schedule, endorsements and full policy wording.
- Understating project value, excluding principal-supplied materials, or failing to extend dates after delay.
- Giving incomplete or inconsistent answers, or failing to disclose a known circumstance requested by the proposal.
Red flags
- Work is due to start but bound cover, policy dates or the certificate cannot be confirmed in writing.
- The insured name, address, contract value, work description or interested parties do not match the project.
- A contractor or consultant certificate is expired, cannot be verified, or does not cover the contracted activity.
- A broker/insurer has not answered a material exclusion, design, excavation, flood, existing structure or neighbouring-property question.
- Insufficient data to verify — confirm against the current consented drawings, specifications, Auckland Council requirements, Auckland Unitary Plan, NZ Building Code, relevant NZ Standard, consultant advice, manufacturer instructions, insurance broker, insurer, lender, lawyer, accountant or project contract.
Verification
Source / where to check
Use current official information and the controlled documents for the actual project.
Current insurance broker, insurer and policy wording
The proposal form, schedule, endorsements, exclusions, excesses, limits, definitions and full policy wording control the actual insurance. Ask the broker or insurer to answer project-specific questions in writing.
Construction contract, consultant agreements and lender requirements
Confirm who must arrange each policy, required limits, interested parties, evidence, duration and notification obligations against the signed contract, consultant engagements and lender conditions.
Use this as general consumer context for renovations and contract works insurance. Confirm current policy terms and the specific project directly with the broker or insurer.
The prescribed residential building disclosure material includes information about relevant contractor insurance policies, cover, exclusions, guarantees and warranties. Confirm current application with a lawyer or MBIE guidance.
Check the current residential building contract information and disclosure provisions before entering a relevant contract. Obtain legal advice for the project.
Use WorkSafe guidance to understand when a residential owner/developer or project manager may be a PCBU and how duties interact with contractors. Insurance does not replace health and safety duties.
PCBUs working together may share duties and must consult, co-operate and co-ordinate. Contract or insurance arrangements do not remove statutory duties.
Project-specific consented documents and professional advice override generic guidance.
Insurance and professional-advice warning
BuildPath NZ is an educational guide and project-management resource only. It does not replace advice from Auckland Council, a planner, architect, engineer, surveyor, quantity surveyor, lawyer, accountant, lender, insurer, insurance broker, WorkSafe, Watercare, utility provider, building consent authority or other qualified professional. Confirm cover with an insurance broker, insurer, lawyer, lender and contract administrator.
Insufficient data to verify — confirm against the current consented drawings, specifications, Auckland Council requirements, Auckland Unitary Plan, NZ Building Code, relevant NZ Standard, consultant advice, manufacturer instructions, insurance broker, insurer, lender, lawyer, accountant or project contract.