Property acquisition and due diligenceBuildPath management templateConsultant-confirmedAcquisition and due diligenceProject-controlledReviewed 11 August 2026

Asbestos survey brief

Use the Asbestos survey brief to turn property, title, planning, market, finance and site evidence into an explicit acquisition decision. It is a control aid, not a substitute for the current official, contractual or professionally prepared document where one governs.

Who initiates it

Client/developer or acquisition lead

Who fills it out

Client/developer, project manager or delegated document owner

Who reviews it

The project manager and the person with technical, contractual or commercial authority for the subject

Who approves it

Client/developer after lawyer, planner, finance and relevant technical advice

Applicability

Use before an offer where possible and complete every triggered investigation before the relevant SPA condition expires.

Who needs it

The project owner and the person controlling acquisition and due diligence, including each reviewer, approver or recipient named by the live project process.

Who signs it

Only the person with the authority or professional competence required by the source document, contract, insurer, lender or authority process.

When it is needed

Prepare before the related acquisition and due diligence decision or activity. Update it when scope, revision, cost, programme, responsibility, evidence or approval status changes.

Information needed

Property/title and SPA identifiers
Planning, hazard, services, access and physical constraints
Feasibility, market, finance and unresolved-condition status

Where to find the information

Current Record of Title, instruments, LIM and council property file
GeoMaps/Unitary Plan, survey and consultant reports
SPA, lender/valuer/market evidence and versioned feasibility

Step-by-step

How to prepare, review and file it

01Confirm whether this record applies to the project and who has authority to prepare, review, sign, submit and approve it.
02Download or open the current official form or source requirements when an authority, insurer, lender or contract controls the format.
03Gather the latest controlled source documents and confirm their revisions before entering information.
04Complete every field using project-specific facts; mark not applicable with a reason and clearly label unverified assumptions.
05Cross-check names, addresses, legal description, consent numbers, dates, values, drawing references, policy details and attachments.
06Have the appropriate project owner and qualified adviser review technical, legal, financial, insurance, safety and compliance content.
07Submit or issue it through the required channel, save proof of issue and record any response or RFI.
08Track actions to close-out, then save the final signed/accepted record and attachments in the controlled project file.

Where to submit or store it

Issue through the relevant consultant engagement and document-control process; record the revision, date, recipient and response required.

Submission channels

Controlled project document system
Contract communication or document transmittal
Email only where the project communication plan permits it

Documents to attach

Current drawings, specifications, reports or approval documents referenced in the record
Marked-up plans, photographs, quotes, correspondence, inspection results or certificates that support the entries
Required signatures, declarations, schedules, evidence or authority-generated receipt/acknowledgement

What happens after issue or submission

Close or waive conditions only through the lawyer/authorised process, preserve source evidence and update feasibility and risk registers.

Controlled storage

Save the final record and supporting evidence in the controlled project document system, with the revision, issue status and related workspace record.

Source applicability

Confirm the project stage, contract, consent, consultant scope and actual site circumstances before use.

Common mistakes

Using an old template, superseded drawing, expired certificate or outdated authority process.
Copying generic wording without checking the specific property, consent, contract, policy or work package.
Leaving ownership, dates, revision, status, attachments or close-out evidence unclear.
Treating an internal checklist as an official authority, insurance, lender, legal or professional form.

Red flags and stop points

Required information conflicts between title, consented plans, consultant reports, contracts or site conditions.
A person is being asked to sign, certify or approve outside their authority or competence.
Work, purchase, payment, submission or occupation is proposed before a required approval or insurance confirmation is recorded.
Insufficient data to verify — confirm against the current consented drawings, specifications, Auckland Council requirements, Auckland Unitary Plan, NZ Building Code, relevant NZ Standard, consultant advice, manufacturer instructions, insurance broker, insurer, lender, lawyer, accountant or project contract.

Connected project controls

Related quote package: Due diligence and professional advice
Related checklist items: Acquisition and due diligence; Prepare and review Asbestos survey brief; File evidence and close outstanding actions
Related software tool: Document Management Register
Example completed version: Example: Asbestos survey brief for 12 Example Road, Auckland; prepared by the named project owner; current source documents listed by number and revision; assumptions marked; two actions assigned with dates; reviewed by the appropriate adviser; final version and evidence filed in the controlled project record.

Connected Workspace record

Document Management Register

Open Workspace area

Blank editable template

Complete a project-specific record

Free · saved in this browser

1. Asbestos survey brief: identity and statusEnter the controlled reference, revision, status, prepared/reviewed dates and exact project/work area.Where this information comes from: Project document register, project details and the current source process2. Property and legal identityReconcile address, legal description, title reference, owner and SPA property definition.Where this information comes from: Record of Title, instruments and SPA3. Constraint and evidence resultRecord each check as verified, reported, unknown or not applicable with source.Where this information comes from: Official map/record and consultant response4. Condition owner and deadlineRecord the exact SPA condition, responsible adviser and last safe decision date.Where this information comes from: Signed SPA and lawyer's condition schedule5. Go/no-go decisionState the decision, assumptions, residual risk and authorised approver.Where this information comes from: Updated feasibility and written professional advice6. Actions, owner and deadlineAssign every missing, failed, conditional or conflicting item to one named owner and decision deadline.Where this information comes from: Issue, decision, responsibility and programme records7. Review, approval and close-outRecord reviewer/approver authority, outcome, conditions, linked evidence and final controlled location.Where this information comes from: Authority register, signed/portal response and close-out evidence

BuildPath NZ is an educational guide and project-management resource only. It does not replace advice from Auckland Council, a planner, architect, engineer, surveyor, quantity surveyor, lawyer, accountant, lender, insurer, insurance broker, WorkSafe, Watercare, utility provider, building consent authority or other qualified professional.

Open connected workspace module

Verification

Source / where to check

Use current official information and the controlled documents for the actual project.

Auckland Council property reports

Use Auckland Council property report pages to order or understand LIM reports, property files, custom resource consent reports, and related property information.

Toitu Te Whenua LINZ land records

Use LINZ, a lawyer, and a licensed cadastral surveyor to verify Record of Title, legal description, interests, easements, covenants, consent notices, survey plans, and boundary/title matters.

Auckland Council GeoMaps

Use GeoMaps as an early desktop check for property layers, contours, flooding/overland flow information, services context, and council spatial information. Confirm critical matters with professionals and council.

Relevant professional advice

Planner, surveyor, architect, engineer, quantity surveyor, lawyer, accountant, lender, valuer, real estate agent, and other project specialists must confirm site-specific decisions.

Project-specific consented documents and professional advice override generic guidance.

Educational resource and verification warning

Insufficient data to verify — confirm against the current consented drawings, specifications, Auckland Council requirements, Auckland Unitary Plan, NZ Building Code, relevant NZ Standard, consultant advice, manufacturer instructions, insurance broker, insurer, lender, lawyer, accountant or project contract.